Vendor acknowledges that Rush has entered into a contract for goods or services with a unit of State or local government in the State of Illinois (the “State”) under which Rush has identified Vendor as a subcontractor to provide Goods and Services for the benefit of the State (“State Contract”).
The Supplier agrees to comply with the following additional terms and conditions in consideration for Rush’s engagement of Vendor to provide Goods and Services pursuant to a State Contract:
Vendor must (i) pay its employees prevailing wages when required by law, (ii) pay its suppliers and subcontractors according to the terms of their respective contracts, and (iii) provide lien waivers to the State upon request. Examples of prevailing wage categories include public works, printing, janitorial, window washing, building and grounds services, site technician services, natural resource services, security guard and food services. The prevailing wages are revised by the Department of Labor and are available on the State’s official website, which shall be deemed proper notification of any rate changes under this subsection. Vendor is responsible for contacting the Illinois Department of Labor to ensure understanding of prevailing wage requirements at 217-782-6206 or https://labor.illinois.gov/laws-rules/conmed/prevailing-wage-rates.html.
Vendor shall maintain books and records relating to the performance of the Goods and Services necessary to support amounts charged to Rush. Books and records, including information stored in databases or other computer systems, shall be maintained by the Vendor for a period of three years from the later of the date of final payment or completion of the contract. If federal funds are used to pay contract costs, the Vendor must retain its records for five years. Books and records required to be maintained under this section shall be available for review or audit by representatives of the State or other governmental entities with monitoring authority, upon reasonable notice and during normal business hours. Vendor shall cooperate fully with any such audit and with any investigation conducted by any of these entities. Failure to maintain books and records required by this section shall establish a presumption in favor of the State for the recovery of any funds paid by the State to Rush for Goods and Services performed by Vendor under a State Contract for which adequate books and records are not available to support the purported disbursement. The Vendor shall not impose a charge for audit or examination of the Vendor’s books and records.
Whenever the State deems it reasonably necessary for security reasons, the State may conduct, at its expense, criminal and driver history background checks of Vendor’s officers, employees or agents. Vendor shall reassign immediately any such individual who, in the opinion of the State, does not pass the background check.
Vendor agrees to comply with the terms of the Equal Employment Opportunity clause required by the State of Illinois Department of Human Rights set forth in Appendix A.
Vendor acknowledges and agrees that if the annual value of the Goods and Services provided by Vendor to Rush in conjunction with a State Contract exceeds $50,000: (i) Vendor must complete and execute Sub-Contractor Certification/Disclosure forms promulgated by the State; and (ii) register with the IL State Board of Elections.
APPENDIX A Equal Employment Opportunity Clause 44 Ill. Adm. Code 750.App. A EQUAL EMPLOYMENT OPPORTUNITY
In the event of the contractor’s non-compliance with the provisions of this Equal Employment Opportunity Clause or the Act, the contractor may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be canceled or voided in whole or in part, and other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the contractor agrees as follows:
That he or she will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, order of protection status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, military status or an unfavorable discharge from military service; and, further, that he or she will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any underutilization.
That, if he or she hires additional employees in order to perform this contract or any portion of this contract, he or she will determine the availability (in accordance with this Part) of minorities and women in the areas from which he or she may reasonably recruit and he or she will hire for each job classification for which employees are hired in a way that minorities and women are not underutilized.
That, in all solicitations or advertisements for employees placed by him or her or on his or her behalf, he or she will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, order of protection status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, military status or an unfavorable discharge from military service.
That he or she will send to each labor organization or representative of workers with which he or she has or is bound by a collective bargaining or other agreement or understanding, a notice advising the labor organization or representative of the contractor’s obligations under the Act and this Part. If any labor organization or representative fails or refuses to cooperate with the contractor in his or her efforts to comply with the Act and this Part, the contractor will promptly notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations under the contract.
That he or she will submit reports as required by this Part, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Act and this Part.
That he or she will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Department for purposes of investigation to ascertain compliance with the Act and the Department’s Rules and Regulations.
That he or she will include verbatim or by reference the provisions of this clause in every subcontract awarded under which any portion of the contract obligations are undertaken or assumed, so that the provisions will be binding upon the subcontractor. In the same manner as with other provisions of this contract, the contractor will be liable for compliance with applicable provisions of this clause by subcontractors; and further it will promptly notify the contracting agency and the Department in the event any subcontractor fails or refuses to comply with the provisions. In addition, the contractor will not utilize any subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations.